Alcohol trade register Allu
The National Supervisory Authority for Welfare and Health (Valvira) and the Regional State Administrative Agencies maintain the Allu alcohol trade register, in which information about alcohol operators, alcohol licences and alcoholic products, as well as their production and reporting, is saved.
Electronic services in the alcohol trade register
In the Allu e-services, you can submit licence applications or notifications related to the serving, retail sale, production, wholesale, industrial use, import, export or international trade of alcohol. Applications and notifications will be automatically forwarded to the correct Regional State Administrative Agency or Valvira for processing.
Read more about processing of personal data (in Finnish).
- You need to identify yourself to use the e-services.
- Suomi.fi e-Authorization is required to use the online services of the Alcohol Register. If you are a signatory of a company, you can use e.g. your banking codes to identify yourself in the Alcohol Trade Register. In order for others to be able to use the Alcohol Trade Register, they must be granted Suomi.fi e-Authorizations to manage your company's affairs. Instructions for granting a mandate for transactions and a mandate to represent can be found on the Suomi.fi website.
- For the time being, electronic services can only be used by people who have a Finnish personal identity code. The possibility of logging in through the Finnish Authenticator identification service is under development. We recommend that you enable the FA service already at this time.
- Currently, you can only act on behalf of a party whose information can be found in Virre, the Register of Associations or the BIS service. Other parties must use PDF forms.
- Allu's e-services are not available in Åland for applying either alcohol serving or retail sales licences.
- Read the e-service instructions at the top of the front page of Allu. Then select a form and follow its instructions.
If you cannot use the electronic services of the Alcohol Trade Register, you can use services with PDF forms. Please note that using services with paper forms is slower than their electronic use.
- Reporting related to alcohol trade
- Licence for the production and wholesale of alcoholic beverages
- Serving and retail licence holder's notification of import
- Notification of sales of alcoholic beverages in international traffic
- Notification of sales of slightly denatured spirits
- Licence to use industrial and kitchen alcohol
- Production, import and wholesale licences for spirits
Only individuals with the right to sign for their company and represent their company by themselves can use the new alcohol trade register’s e-services without an authorisation.
This means that they need to grant an authorisation for other individuals or companies that submit product notifications, report sales data or apply for licences on their company’s behalf. The Suomi.fi website includes instructions on how individuals with the right to sign for their company can grant an authorisation for another individual or an accounting firm, for example. Note that an accounting firm must still grant its own staff a mandate to represent (suomi.fi). When granting an authorisation, note the following:
- Select “Mandate for transactions” as the authorisation type if the party to the authorisation is an individual or another company (for example, an accounting firm or the company on whose behalf you want to act) for which you want an authorisation. Do not select Valvira as a party.
- Select “Applying permits and reporting of the alcohol sector” if you want to grant an authorisation to apply for alcohol licences and report data on your company’s behalf. If you only want to grant an authorisation to report data, select “Reporting of the alcohol sector to the authorities”. Do not select any other authorisations – select either of these two.
- Note that if a mandate for transactions has been granted to a company, the other company must still grant its entire staff a mandate to represent, including the individual with the right to sign.
More information about requesting an authorisation is available on the Suomi.fi website. Also start using Suomi.fi Messages to receive email notifications of messages available in Allu. Instructions on how to activate the Suomi.fi Messages service are available on the Suomi.fi website.
Read more on the Suomi.fi website:
What is Suomi.fi e-Authorizations?
Granting mandates as an organisation
How a representative of an organisation grants mandates alone
Customer service for organisations
For the time being, electronic services can only be used by people who have a Finnish personal identity code. We are working on including the possibility to log in using a foreign personal identity code.
We recommend that you enable use of the Finnish Authenticator identification service already at this time. You must first register a foreigner's identifier (UID) for yourself and then verify your identity using the Finnish Authenticator application. Read more about the Finnish Authenticator identification service (dvv.fi).
If no one in the company that wishes to issue authorisation has a Finnish personal identity code, the company can use the mandate service provided by officials. The mandate service provided by officials makes it possible for parties that cannot independently grant mandates in Suomi.fi e-Authorizations to grant electronic mandates and act on behalf of other parties. Read more about the mandate service provided by officials (dvv.fi).
The processing authority and the processor are indicated in the processing section on the front page.
The status of processing is shown in the processing section on the front page. Once your application has been processed, you can read the decision in the decision section.
Information about decisions is sent through the Suomi.fi Messages service if your company has enabled electronic notifications at Suomi.fi or on paper if electronic notifications have not been enabled. In addition, the processing status is also shown in real time in Allu.